Frequently Asked Questions

Local Education Agencies (LEAs) can ensure that the apps they use comply with student data privacy laws by requiring that all technology providers sign a Data Privacy Agreement (DPA) that aligns with these laws before any app is used in educational settings. LEAs should conduct regular audits of the apps in use to confirm compliance, and leverage platforms like StudentDPA, which streamline and document the compliance process. This proactive approach helps maintain a secure digital environment conducive to learning.

LEAs should reach out to the app provider to initiate the process of signing a Data Privacy Agreement through StudentDPA. If the vendor is hesitant or refuses to sign, LEAs should consider alternative compliant applications that ensure student data protection.

StudentDPA provides a centralized platform where LEAs can easily request, manage, and track Data Privacy Agreements. The platform simplifies the negotiation and signing process, ensures compliance with relevant laws, and maintains a record of all agreements for easy access and monitoring.

Log into the StudentDPA platform.
Select the app requiring a DPA.
Submit a DPA request to the vendor.
Monitor the status and engage in any necessary negotiations.
Review and approve the finalized DPA.

LEAs can track the status of DPA negotiations directly through the StudentDPA platform, which offers real-time updates on each step of the process, from initial request to final approval.

If a vendor refuses to sign a DPA, StudentDPA will notify the LEA, which should then consider suspending the use of the app to protect student data and comply with privacy regulations.

LEAs receive automated notifications and reminders via email through the StudentDPA platform well in advance of DPA renewals and expirations, ensuring continuous compliance.

LEAs should contact StudentDPA support at support@atlasdataprivacy.com for any issues or questions related to DPA processes, platform navigation, or compliance concerns.

LEAs should immediately report the discrepancy to StudentDPA and cease using the app until the issue is resolved. This ensures compliance with data privacy laws and protects student information.

LEAs should formally request data disposition from the vendor via StudentDPA, specifying the requirement for complete data deletion or anonymization as per the terms of the DPA.

The W9 form can be downloaded from the 'Documents' section of the StudentDPA platform or requested directly from our support team at support@atlasdataprivacy.com.

The StudentDPA Chromebook Extension works as a monitoring tool that helps ensure that only compliant apps are used on Chromebooks within educational settings. It does not collect PII but ensures that any app installed complies with the DPAs on file.

Using the Chromebook Extension helps maintain compliance with student data privacy laws automatically and ensures that all apps used in your educational setting adhere to the agreed DPAs.

Involving teachers in understanding and implementing data privacy policies is recommended as they are often the primary users of educational apps. Training and involving teachers can help prevent breaches and ensure a culture of data protection within the school.